Submit a Correspondence Unit Request

The Correspondence Unit processes routine requests for occurrence summary reports including:

• Collisions
• Reconstruction collisions
• Theft
• Property damage
• Witness statements
• Photographs 

Required

• Occurrence Summary Report Request Form. Download the form here.
• Payment in full ($45.00).
• Government-issued photo ID (original or photocopy)
• Authorization to release (if you are not named in the report or are an involved party’s representative): 
  • Any form of authorization letter is accepted (dated within 12 months)
  • Or use the provided Authorization to Release template
• Insurance companies may request on your behalf if named in the report or if they have your signed authorization letter. 

By Mail

Calgary Police Service
Field Data Unit, Correspondence
#615, 5111 47 Street N.E.
Calgary, AB T3J 3R2

By Email

cpscorrespondenceunit@calgarypolice.ca

In Person

Book an appointment at CPS Headquarters (5111 47 Street N.E.)

• Frequent requesters are encouraged to pre-purchase blank forms in bulk and mail in as needed.
• To order occurrence summary report forms:
  • Specify the number of forms you wish to purchase
  • Provide a contact name and mailing address.
  • Enclose a cheque for the number of forms x $45.00 (including GST), payable to Calgary Police Service.
  • Mail to the Correspondence Unit address above. 
• If your company regularly submits individual reports, and we identify your requests are submitted on a regular basis, you will be asked to pre-purchase blank forms to support timely processing.

Requests are processed in order they are received. Processing generally takes six to eight weeks.

If requesting urgent processing outside standard timelines, you must provide:

• A written correspondence explaining the urgency
• A completed occurrence summary report form.

Approved urgent requests will be processed within two business days.

For additional information or assistance on submitting a request for routine disclosure of a report(s), contact the Correspondence Unit during regular business hours:

• Monday, Tuesday, Thursday, Friday: 8 a.m. to 3:30 p.m.
• Wednesday: 10 a.m. to 3:30 p.m.
• Weekends and statutory holidays: Closed

Phone: 403-428-5922

Email: cpscorrespondenceunit@calgarypolice.ca.